Members present: NRPC Circuit Rider Steve Wagner, Betsy Castro, Bruce Johnson, Mark Whitehill, Selectmen David Glines, Alec MacMartin.  Alternates:  David Holder, Matt Fish & Dawn Tuomala.

Co-Chairperson Mark Whitehill called the meeting to order at 7:33pm.

Page 4, Line 18: change “plan” to “application”.
Page 3, Line 28: The fees have been passed should read “have been paid”.

VOTE: Betsy Castro made a motion to accept the September 2002 minutes as amended.  Bruce Johnson seconded.  Motion passed.  Mr.MacMartin abstained.

David Holder is on the Board in place of Neil Faiman.
 

Present:  Sam Proctor and Tom Duffield from TF Moran.

Mr. Proctor submitted a letter from the new road agent.  (See file)

Mr. Duffield remarked about updated notes
1. Added a note on sediment and erosion plan, done to the extent as necessary as shown in the plan on note 12.
2. Item 14 in last sentence now reads “owner to clear line of sight for 250-ft. distance”.
3. Drainage: Discussed hydrocat drainage in pre and post conditions.  (see letter written by Proctor & Greene Dated Oct. 16, 2002.)

If there is more than one lot off a common driveway it has to be named therefore, David Glines suggested the applicant should name the road in the subdivision. The process is to submit a couple of names to the town office to avoid duplicate names.  It would be prefer that the new street names are on the mylar when it is recorded.  Si Little should review private drives.

Attorney William Sullivan discussed the fire pond issue. (See file for letter from Ray Dick, Wilton Fire Chief).  It was discussed that there is Holt’s Pond is up the road, a culvert 750 feet up the road and 3,000 ft. down the road there is a flood control but informed is needed if there is sufficient hose to meet the flood plan.  Fire Chief Dick would like to see a dry hydrant installed.  Talked about a cistern tank of 30,000 gals.  The chief is concerned with ice on the ponds during cold months.

Charlie McGettigan talked about High Mowing School burning down despite a shallow pond.  In order to have a dry hydrant to work sufficiently it can’t be filled with swamp grass and stuff like that.  For a fire truck to hold there needs to be suction and the truck needs to be close to the source of water.

The pond on Guy Holt’s property is not that deep and it is controlled by the state. Mark Whitehill suggested that Ray Dick be consulted.  Sam Proctor will set up a meeting with Ray Dick and invite Mr. Whitehill to join the meeting.

Alec MacMartin suggested that sprinklers could be installed in the house and added there is an insurance benefit in that

VOTE: Alec MacMartin made a motion to continue to next month and Bruce Johnson seconded the motion.  Motion passed.
 

Present:  Dawn Tuomala
See file for letter from State Wetlands Approval.
Irish Way is the road name but it is not on the mylar.

Gravel Pit Expansion
Present: Ari Pollack
Mark Whitehill asked the projected life of the existing pit at current export level.
Mr. Pollack said “these answers are difficult because it is based on sales and because there is a certain amount of blending of materials that happens.  It can be predicted out a season or two but you don’t know when a pit can run out.  A range of 15-45 years depending on both of those issues for existing excavation.”

An extension for the application was discussed.  Mark Whitehill spoke with Si Little and it was his suggestion to continue with existing site plan and the application for the expansion.

Mr. Pollack said these types of applications are dealt with regularly in other towns and there is a core group that is a team that represents the town and it mirrors the team from GSC.  Typically there is at least a hydrologist, engineer and in this instance someone with blasting creditionals and a surveyor or individual who knows site plan process.  He has seen wet land scientist involved in some cases.  That is typically the “project team”.

Steve Wagner commented about getting contractors started.  The Board should get the prices and availability within the next few weeks to get things started.  Pick 3-4 people.  He also suggested to look at air and water combined.

Mr. MacMartin inquired if any of the firms Mr. Wagner recommended are under one roof so they are not dealing with many firms.

Bruce Johnson asked if the study would be divided into two groups, environmental and engineers and the engineers could work with the firm with blasting experience.  He has contacted a few environmental groups already.  Alec MacMartin said it should be a review and look at filling in the gaps.  It would be more time effective and cost effective.

Mr. Pollack offered GSC report to the Board for review.  Mr. Glines thinks this could be a perfect starting point for the study.

Attorney Bobby Kennedy asked how the abutters can deal with the process and be effective with the review process.  The process for all parties involved with the study obtaining data was discussed and it was decided everything should go through the Board and all parties have copies of data.  Once items are submitted to the Board it becomes public notice and everyone is welcomed to the documents/information.

Abutters, Matt Fish and John Shepardson, from Curtis Farm Road are concerned about zoning regulations as well as Ann Jasper who added compliance and industry standards.  The Chairperson explained the process is all based on the zoning ordinances and it is the Board’s obligation to make sure that ordinances the town voted on are maintained.

Jeff Kandt from 189 Curtis Farm Road submitted a letter and a map (see file).  He found that lot 11, which is a grandfathered lot and lot 154 are contiguous on one map, but on the town maps a portion of the pit and a haul road extends onto lot 95, which is not referenced on the plan, but it is shown as part of lot 11 (industrial).  Mr. Kandt proposed the board reject the application due to the misrepresentation of lot lines.  Mr. MacMartin responded “what you asked the Board to do is prejudge the applicant before it was in the process.”

Matt Fish who has been using the Town of Wilton complaint forms asked when he should expect resolution.  David Glines said he is only aware of one complaint submitted, which is about covering loads, truck noise and train noise.  The Board is going to look into the process of the complaint forms.

Trucking operation and the various trucks seen exiting the site were discussed.  Stewart Draper reminded the audience that there are two pits operating, Granite State and Pike/Quinn Brothers.  Pike can use private trucks and remove material any way they want.  If abutters sees crushed aggregate coming out of GSC then that should not be happening.

Mr. Whitehill requested that abutter submit written comments to the Board.

Mr. Pollack promised to bring extra copies of his documents to share with abutters and would also appreciate it if abutters would do the same.

Steve Wagner inquired if Attorney Little should address 155-E.

VOTE: David Glines made a motion to extend the application 30 days and continue to Nov. 20, 2002 meeting.  Alec MacMartin seconded.  Motion passed.

The application will be taken off the agenda and re-noticed when the time is appropriate.

Present:  Dawn Tuomala.
Note 15: The road agent requested a drainage easement and to raise the road level.
Signatures are on the bonds.
The easements have been approved by Attorney Little (see file).
ZBA approval is on the plan as a not.  (See file for document).

Need:
Wetlands permit (30 days)
Fire Chief’s letter
Walk the bounds
Road Name
Pay a 2 hour fee to NRPC

VOTE: Alec MacMartin made a motion to continue to November 20, 2002 and David Glines seconded it.  Motion passed.
 

Present:  Tom Duffield from TF Moran, Attorney Donald E. Gartell
Attorney Gartell sent a letter to the board on October 7, 2002 requesting that Neil Faiman and Bruce Johnson excuse themselves from the case (see file).

Mark Whitehill responded that according to the RSA it is up to the individual to make the decision to step down and the board can take a non-binding vote.

Mr. Johnson requested input from the Board.  He gave background information that he did speak as a private citizen because he didn’t feel the applicant showed sufficient hardship to be granted a variance.  Ms. Castro’s view is that the variance was a different applicant and the decision has been made before and does not believe that Bruce’s feeling will influence the Board’s decision.  Ms. Castro and Mr. Whitehill were present at the ZBA meetings for information purpose also.  The Board decided it is up to the individual to make the decision to step down.  Mr. Johnson’s decided not to recluse himself and his decision was based on facts that the ZBA variance didn’t show hardship for a variance

Thomas Duffield reviewed the application which is to lower the property line so the lot will go from 7 acres to 5 acres.  The lot with the frontage will be over 5 acres and has town and sewer line approval.  Discussed the utility easements on the plan.  Mr. Duffield read letter with sewer approval.

It was discussed that in the previous subdivision application the easements have been reviewed.  The bounds will need to be set.  Industrial Drive is already bonded.

Mr. Duffield verbally requested existing topography as a wavier and was requested to put it in writing.

VOTE: Bruce Johnson made a motion to accept the application with exiting waivers as typography and soil boundaries 6.3F.  Betsy Castro seconded the motion.  Motion passed.

It was suggested to check on the bond.

Need:
Waiver letter
Sewer and water easements on the mylar
Check the status of the bond
NRPC fee (1 hr.=$40)
Recording Fee $26

VOTE: Bruce Johnson made a motion to continue to Nov. 20, 2002 and Betsy Castro seconded it.  Motion passed.
 

Dawn Tuomala is on the Board in place of Alec MacMartin
Present: Matt Peterson from Keach Nordstrom representing Talisman.
Mr. Peterson went over the plan for the 5.1 acre lot in the aquifer and industrial districts.  It is proposed to have a 3,864 square foot store with a drive through, a car wash, 4 fueling locations in the front for 8 pumps and two diesel locations in the east.  Discussed how the drive through won’t be in conflict with the traffic in front of the store.

Will put a delivery area about 40 ft. by 12 ft. to allow trucks to park.  It was determined that the scale in the right corner needs to be changed, it is not 20.

The plan allow for 52 spaces based on fast food entity and car wash and the plan shows 54 spaces and 3.5 delivery trucks.

The lot will have town water and sewer and the applicant is proposing underground utilities from Intervale Rd.  Drainage was discussed.

Discussed permit for access, turning lanes and access.

Looked at lighting intensity and landscape plan.  58 new trees will be planted on this site.  The applicant will heavily plant along the buffer near the residential property line.  The rest of the site will remain as is.

David Holder asked the distance from curb to east edge, which is 190 ft. of pavement.

The applicant is requesting a wavier for high intensity soil because the site has sewer.

See file for Fire Chief Ray Dick asking for hydrant on upper part of property.

It is estimated that 70 gallons per day per employee will be going into the sewer system.  The car wash will be a laser wash.

Dennis Stevens talked about the car wash being a reclaim system and in this case it will reclaim all water from undercarriage to rinse.  It will use fresh water for the final wash and rinse cycles and spot free rinse so ensure a high quality wash. He explained the grit goes into two 1,500-storage system (2 tanks each).  By the time it reaches the 4th tank it is clean.  It goes through complicated machines and goes through an ozone processor and breaks down water molecules and removes all sediments.  The grit goes to the bottom of the tank and it is shoveled out and taken to a landfill just like sand on a road.  About twice a year the sediment needs to be pumped out of the tank.

Betsy Castro mentioned that regulations say that there cannot be underground storage tanks in the aquifer district but there is an underground tank farm.  Matt Peterson said the tanks have been approved by the state.

Bruce Johnson read 12.4 D-Industrial Uses for which discharge contact types-process waters on site.  J-all on site handeling, disposal, storage or recycling of hazardous or toxic materials.  The Board has to decide if anti-freeze and dry gas fall under this ordinance.

8.4 Traffic Generation talks about the average daily trips.  In this case only 750 trips/day are allowed on a 5 acre lot.  Mr. Johnson is concerned about this and also ordinance 8.2.5 Buffer Zones

Attorney Sullivan said there was a ZBA application under 8.2.5 and the ZBA determined it didn’t apply.  It was discussed the underline district should be the  industrial district.

Matt Peterson said that a lot of towns like the pumps to be behind the stores and with everything in the back it creates a lot of congestion in the back.  I think some things can be done with the canopy.  Now the front of the building has become your back.

Steve Wagner sees level of service inability and the applicant can’t be accepted.
Steve said that if the level of applicant is changed then maybe the applicant changes.  For example, If it is determined that anti-freeze can’t be sold then the gas station goes.

Vote: Betsy Castro made a motion to accept with the proposed waiver of high intensity soil survey.  David Glines seconded the motion.  Motion passed.  Bruce Johnson abstained.

Mary Littlefield is concerend that the traffic will get worse if this business goes in.  The Board gave Ms. Littlefield the state agency to contact for more information.  She was informed that there is a traffic study available at the town office that she can review.

Mark Whitehill said the Board will contact a couple of engineers to look at the project.

Mark Fish noted the diesel pump is the closest bay to the residential area and is concerned about the noise and fumes it could generate.  He suggested maybe swapping the car wash with the diesel pumps.

VOTE: Bruce Johnson made a motion to continue to Nov. 20, 2002 and David Glines seconded it.  Motion passed.
Alec MacMartin is back on the Board and replaces Dawn Tuomala.

Thomas Duffield is in for David Kinesko.
The applicant wishes to change from light industrial to a church.  The septic design is 300 gallons/per day and it will tie into sewer in 3-5 years.  In phase one the church would be allowed to have 3 gallons per seat and one car space for every car.

The Research Park Committee met to determine that it is time to get the site plan reviews into place.  They want to consider asking NRPC to help put the regulations in places.  Steve Wagner said that NRPC could look at other towns and see what ordinances are there and review them.  The committee wants a college campus atmosphere for the research parks.  Mr. Wagner will get some figures together.

Stewart Draper was wondering if he needs a site plan review to replace the dock to the freight house.  It was determined it is the same footprint so it is not a concern.  Mr. Draper is proposing a scenic railroad into Wilton Business District.

VOTE: Bruce Johnson made a motion to adjourn at 11pm and Betsy Castro seconded it.  Motion passed.

Respectfully submitted by Kathleen Humphreys