Members present: Betsy Castro, Co-Chairperson Mark Whitehill, Selectmen’s Rep. Stuart Draper, Neil Faiman, Brian Sullivan, Matt Fish, Alec MacMartin and NRPC Rep. Steve Wagner as well as Alternates David Holder and Dawn Tuomala.

Meeting called to order at 7:35pm by Co-Chairperson Mark Whitehill.
 

May Minutes:
Page 8, line 1: Alec MacMartin made the motion while Betsy Castro seconded the motion.
Page 1, line 44:  “3,462” is correct figure
Page 3, line 37 and Page 5, line 16: “Convenant” is the correct word.
Page 3, line 5: Mr. Sullivan didn’t vote “no” on the motion.
VOTE: Stuart Draper made a motion to accept the minutes as amended.  Matt Fish seconded the motion.  Neil Faiman abstained.

Work Session, June 11, 2003:
Page 2, line 29, page Savage is correct spelling of the road.
Page 2, lines 33 & 34.: Strike statement “trucks still go through town but they are not allowed to”.

VOTE: Alec MacMartin made a motion to approve the minutes as amended and Brian Sullivan seconded the motion.  Matt Fish, Betsy Castro and Stuart Draper abstained.

Dawn Tuomala sat on the Board for Bruce Johnson.

Attorney Pollack will bring Mr. Larson’s letter back to his client and experts for a review, then discuss it at the work session.
The applicant won’t be at the next public hearing and the topic will continue to a work session on July 22, 2003 at 7:30pm.

Hal Levine, Curtis Farm Rd., feels in response to Mr. Larson’s letter that a half-mile radius is conservative for a town this size.

VOTE: Alec MacMartin made a motion to continue the case to July 22, 2003 and Betsy Castro seconded the motion.  Motion passed.

The state bed regulations for septic systems are 45 feet above seasonal high water table.  Discussed upgrade to the systems, such as a filter, which is very do-able.

Alec MacMartin questioned why you would do a site specific survey then go back to a decision based on a soil map, which is very rough.  Discuss Womback and Monadnock soils.

VOTE: Neil Faiman moved that the position of the board is that the map and lot size will satisfy the Board’s concern about lot size.  Betsy Castro seconded the motion.  Alec MacMartin opposed.  Motion passed.

See file for letter from Attorney Little regarding a release from the bank if the applicant forecloses on the project.

Normandeau will supervise the road construction.  In the case that certificate of occupancy have been issued prior to the project’s completion, winter road maintenance was discussed for the first winter and this topic will be discuss with Attorney Silis.  Road construction can’t begin until subdivision approval is granted.

Discussed bonds.  Lots can be mortgaged to the town as a bond but they require certification that the applicant owns the property outright.

To Do List:
-Attorney Sullivan will straighten out release.  (Documentation for ownership)
-Road estimate
-Bond for bounds, road construction and cistern construction
-Off-site improvements amount
-Proposed deed for the road
-Amount for escrow
-Note on subdivision that the lots cannot be further subdivided
-Winter maintenance bond for $25,000

Normally the applicant maintains the road for the first year then put the second coat on the road then the town can accept it in the second year.  Discussed proposed deed for the road.

VOTE: Stuart Draper made a motion to continue until July 16, 2003.  Betsy Castro seconded the motion.  Motion passed.

Completed tasks:
-Driveway permits have been approved by DOT
-DES approval for a fire pond.  Made changes to that by eliminating the dredging.
-See file for a new letter from the Fire Chief.
-Added a note on lot 11 that the lots on Abbot hill road will only be accessed by private way
-Added to note 9 that the open space or easement lot will not be further subdivided.
-Attorney Little reviewed the private way documents and he recommended to add “planning board” to a few lines. (See file for updated documents for easements-trail, driveway…)

There is an escrow agreement $4,700 cash to Attorney Little to cover the fire pond.

To Do List:
-Set the bounds
-Off-site.  It will be discussed on phase two.
-DOT permit
-David Holder or Mark Whitehill will walk the bounds.

VOTE: Neil Faiman made a motion for a conditional approval (receipt of the DOT permit and satisfactory walking the bounds). Betsy Castro seconded the motion.  Motion passed.

Steve Moheban announced a grant of $125,000 was received, which puts the project close the figure needed for the conservation easement.

The applicant was provided a memo from emergency services (MACC Base), which will need to be incorporated into the project.  Discussed propagation for emergency services.  AT&T is happy to provide space for emergency services and acceptable power but they can’t purchase their equipment.  They will be able to work with the construction schedule and AT&T can pull wires for MACC Base.

To Do List:
-Road name
-Wetlands permit
-Moving note about lighting to cross reference on page A-11
-Address MACC Base request

Spencer Brookes discussed scenic road on Rt. 31 and electrical power lines
.
VOTE: Alec MacMartin made a motion to continue to July 16, 2003.  Betsy Castro seconded the motion. Motion passed.

Mr. Faiman is back on the Board and Ms. Tuomala is off the Board.

Ms. Tuomala is back on the Board.

VOTE: Alec MacMartin made a motion to continue to July 16, 2003.  Betsy Castro seconded the motion. Motion passed.
Ms. Tuomala is back on the Board.

Discussed the driveway and access to lot one, which would have access over the river from an area that has already been filled in. The Board would like to see a driveway for each lot.

See file for letters from the Road Agent, Fire Dept. and Water and Sewer (service line recommendation and problems serving more than one resident).

Earl Almy, Lot F-49, discussed his concerns about the lot lines.

The existing house is a two-family house, which is non-conforming because the house sits in the setback.

According to Mr. Kelley, there is a 4-rod layout for a 63-ft. road.  Most of the homes are around 50 feet.  The historical setbacks along the road could be considered.  A 35-ft. setback based on the monuments out there might be able to get a building from 24/55 house.

The Souhegan River requires subdivisions within 1,000 feet of the river has to go before the LAC.  It is part of the Shoreline Protection Act.  Spencer Brookes will provide more information.  Discussed if the Heritage Commission should be involved.

VOTE: Alec MacMartin made a motion to refuse to accept the plan for the following reasons:
1. Lot F-48-2 has a two family dwelling and does not meet the lot size requirements.
2. The plan presented request the Planning Board to grant approval of a plan for a non-conforming lot where the current structure is non-conforming as it sits within the setbacks, and to grant such an approval the lot must be in compliance with all zoning dimension requirements.  Matt Fish seconded the motion.  Neil Faiman abstained to avoid taking a position on matters that will come before the ZBA.  Motion passed.

David Lage explained that he purchased Lot B-21-7 and owns a 50 ft. strip easement.  There is solid ledge all the way up and would have to excavate 23 feet to get a 15% slope.  B-21-8 will have the same problem.  They are requesting a lot line adjustment to accommodate a common driveway at 8% slope.  The common driveway will access the back lot.  All the prior easements have been abandoned and new easement language has been drawn up.  For zoning issue look at regulations for bonds for ledge.

VOTE: Betsy Castro made a motion to accept the plan and was seconded by Neil Faiman.  Motion passed.
VOTE: Betsy Castro made a motion to approve the application upon walking the bounds and minor correction to the easement language.  Neil Faiman seconded the motion.  Motion passed.

The monuments need to be specified.  Only the mylar has a surveyor stamp on it so the applicant will be required to submit stamped plans to the Board.
Alec MacMartin replaces Brian Sullivan on the Board.

Betsy Castro made a motion to adjourn and Alec MacMartin seconded it.  Motion passed at 10:50pm.

Respectfully submitted by Kathleen Humphreys