Members present: Chairman Matt Fish, Mark Whitehill, Neil Faiman, Alec MacMartin, Alt. Gail Hoar in for Brian Sullivan, Alt. Dawn Tuomala, Acting Secretary and NRPC Rep. Steve Wagner.

Meeting called to order at 7:32 by Matt Fish.

Minutes:
Page 1 Line 27 change Tom MacLellan to John Mc Lellan.
Page 4 Alex questions the wording for the Vote on Quinn Brothers. It was agreed that Line 26 is to read “Permit subject to receipt by the town, of a bond in the form as acceptable to town counsel.  Subject to the bond being continuous” …..continuing same as before.

Mark made a motion to approve the minutes as amended Bruce abstained: Neil seconded: all in favor: motion passed.

Matt Fish steps down.  Mark Whitehill describes the deliberation procedure how to discuss and to continue the meeting to the 8th or 9th of December.  Mr. Whitehill passed out an outline of how to proceed. He would like all members to review all information and go through the outline.  Mr. MacMartin made a motion to continue the case, Venue to be at the town hall at 7:30PM on December 8th, 2004, for continued deliberations.  Motion seconded by Bruce Johnson; all in favor; Motion Passed.

Mr. Whitehill explained that during the deliberations there will not be any public input.  Everyone is allowed to watch only.

Dawn Tuomala stepped down.

Discussion - Representative from Chalet Susse, Mr. Fred Roedel, III, raised concerns regarding the site plan and noted all the approvals that had already been received.  He asked for board’s concerns.  Alex reviewed the process and reiterated the reason for the board’s initial rejection of the plan.  The wetlands are still an issue and the impact they have on the area under consideration for development.  Mark Whitehill discussed the key question which is that the developer still wants 5 lots.  Mr. Whitehill queried whether the board members who were opposed to the 5 lots would still be opposed.  It was noted that the appeal had been withdrawn.  Question is where do they stand?  They need advice and some opinion/direction from the board as to how to proceed.  Mr. MacMartin stated that there is still a concern that what is proposed greatly impacts the wetlands, although the plan meets the letter of the law.  Mr. MacMartin stated that the advice is to eliminate lot 4 then there would be no problem.  Neil Faiman summed it up that the wetland crossing is a sticking point and approval would probably not be forthcoming if the plan still has lot 4.  A lot line adjustment is not feasible according to Chalet Susse Mr. Roedel.  Per Mr. MacMartin the wetland crossing is not the only issue, Lot 4 and the placing of the house is also of great concern.  Combining Lot 4 with another lot may help.  Next month Chalet Susse should bring another plan/sketch.

Matt Fish announced that all conditions were met and the plan is all set.

Tom Quinn submitted a bond that shall be continuous and their address has been changed.  Mark filling out Permit - to be made out to Quinn Bros. Corp. also Sally Davidson Trustee. Use their new address of 3 Caldwell drive, Amherst, 03031.

Renewal of the bond for the gravel excavation on Lot F-122 on Abbott Hill is due.   Mr. Quinn presented the continued bond document.  Documentation completed and signed.

Mark Whitehill made a motion to approve the renewal on lot F-122 - Abbot Hill Road; Neil Faiman seconded; all in favor; motion passes.

Alex MacMartin is off the board Dawn Tuomala in for Alex.  Sam Proctor for Talisman, they are combining 4 lots into 2 eliminating the cul-de-sac.  Acreage for lot 12-4 and notes on wet and dry calculations are on Page 2.  US Cellular has signed the plans and the easements.  They also submitted a letter that they approved the plan and have signed the plans for the record.  Matt Fish read the letter and put it in the folder; Original deed of easement in lieu of ROW.

Consolidate to 2 lots and US Cellular has agreed on the common driveway language and Silas Little and Will Sullivan have come to an agreement.  Road is to become a shared driveway.

Per Mr. Proctor the drainage easements on frontage have gone away.  Originally they thought there might have need for detention basins nothing was deeded to the town. They don’t need detention basins at this time so they aren’t going to give any easements for it.  There are 2 DOT curb cuts.  The first is used for US Cellular and the second one hasn’t been used and has expired.  Mr. Proctor stated that the State wants to know what the use it is going to be before a curb cut is granted.  Mark Whitehill – you need to come back with it when you have a use for lots 2 and 3

Mark Whitehill made a motion to accept the Application; Neil Seconded; All in favor; Motion Passes.

Mr. Proctor wants to Bond the setting of the Bounds, they will try to have them set for Dec 15th meeting but he is unsure if they will be able to do it or not.  Presently there is a bond for $2200 for bound setting.  Mr. Proctor presented a new appraisal from TF Moran for $2800, for setting the bounds.  He brought another check for $600 to bring the total bond amount up to $2800.  He will still try to have them set for the next meeting.  Steve Wagner wanted to make sure that the reference plan with the wetlands and topographic data has been in the file.  Someone would have to come in with new inform if they wanted to do something.

Mark Whitehill stated the bond was in John Barnes name only and it was continued and not released.  Bond is paid until March. The Planning Board can’t release the bond, only the Selectmen can.  Sam Proctor presented a reduced plan for the tax map.

Mark Whitehill made a Motion to approve the plan seconded by Bruce, no discussion, no abutters; all in favor; Motion passes.  Mr. Whitehill made a Motion that the Planning Board recommend to the Selectmen that upon the recording of the plan they release the bond for the road, the sewer and the water in the amount of $255,000; Neil Faiman Seconded; All in favor; Motion Passes.
 

HCRD Fees 2 deeds 3 pages each and 1 plan $92.74
Steve Wagner - $120 to Town of Wilton for NRPC Fees.

Alex MacMartin is back on the board, Dawn Tuomala is off.  Dave O’Hara presented plans with changes.  He presented housekeeping items that were changed note 11 was revised to show correct lot # -2.   Sheet 2 he turned on the soils layer.  The soil survey is outlined in green on the second sheet.  Requested 2 waivers, Presented a waiver letter, see folder.  Mr. O’Hara presented a Tax map drawing to scale.  He stated that the Snow mobile corridor can’t be defined at this time.  There is a heavy black line along the path and along a proposed lot line, they need permission from the abutter across the street to do it and they haven’t heard anything yet.  They don’t have an agreement now but they could show it if they can have one in the future.  It was presented that Dave Holder walked the bounds:  Mr. Holder made a note that one of the corner posts as shown was not there.  Dave O’Hara confirms and stated he will set it tomorrow.  Someone had pulled it out and had eliminated the wall.  Road agent letter was submitted last month.  Only the 2 requested waivers remain open.

Mark Whitehill made a motion to accept waiver HISS Certification by soil scientist; Gail Hoar Seconded.  Discussion -  Lynne Draper from the Conservation Commission stated they don’t have any problems as presented, stating that everything will be in the front.  Vote all in favor; Motion passes.

Mark accept the application Neil seconded, No Discussion, All in Favor Motion Passes.

Bruce wanted ZBA discussion ruling.  Alex questions note on the knoll to be described better maybe like: 140 feet Northerly of the centerline of driveway location.  So that it can be used as a reference.  Bruce stated if it shows on the plan and if they change it they will need to bring it back to the board.  Mark Whitehill stated that they don’t need to make it as a condition of the plan because it won’t get lost; it is mentioned on the plan.

Mark Whitehill made a Motion to approve conditionally on the bound being set between 114-2 and 114-1 along Abbott Hill Road and the note 14 referencing the knoll; Neil seconded;  All in Favor; Motion Passes.

$80 Town of Wilton for NRPC Fees
$26 HCRD Fees

Alex MacMartin recited conditions to be met.

Denis LaBombard - LaBombard Engineering – Parcel is in the Industrial Zone revised drawing using Geo Web material.  It is shown as the hatched area between the buildings for a porous pavement.  It is to be used in lieu of pavement due to being in the Aquifer district.  Trees were added.  Notes 11 to 13 were added containing requirements of no hazardous materials, no de icing to be used, hours of operation.  He also stated that the DOT permit has been obtained.  Mr. LaBombard submitted a Picture of a typical metal storage building.  Not necessarily the one to be used on this site.  It is just like the ones by Currier on Route 13 in Milford, a metal building with a shallow sloped roof.  They are requesting no formal landscape plan and waiving the HISS survey.  Mr. LaBombard has used SCS soils on the lot because they aren’t doing a subdivision.  The last sheet was added showing the geo material.  The project will probably be phased with the 1st building being the one on the far left and then the last phase with the building on the far right.  Mr. LaBombard provided brochures of the paver’s web 4 to 6 inches high then you dump stones in it.  Couple of inches of stone is added on the top so that you can plow not disturbing the web.  Mr. LaBombard explained there are 2 different applications 1 for grass consisting of a stone and loam mixture and another for the parking area using stone not dust.  See brochure for guidelines needed to specify the stone.  Water can get through the upper material same as the underlying material.  Alex wants to see a specific gradation on the plan so it is known what is needed to be put in.  The board requested that he specify the type & size etc. of stone required.  Make a note that the use of the existing wood building will stay as a dwelling.  Change note on page 2 also stating that the lighting needs to say downcast.  Sign needs to be measured and noted on the plan what the size is etc...  Owner stated that it is 4’ x 4’ x10’ high and it will be painted over.  Impervious material is a double edged sword.  Note is to be added regarding no motor vehicle storage.  The present note only talks of Hazardous material.  Note that there will not be storage of vehicles or motorized vehicles including but not limited to cars and boats inside or outside the building.  Note No outside storage.  The site has been graded so that all the water heads towards NH Route 31 and nothing is heading towards the brook.  Added a guard rail in the back and from this point everything runs toward the front.  Owner wants a fence with vines growing over it instead of the trees.  Specify the height and an artist rendition of what he wants to do or specify the size of trees.  Mr. Mazerall’s wife wants a 6’ fence with vines.  Per Mr. LaBombard no storm water is leaving the site, the retention pond is collecting everything and the drainage is staying there.  Bruce would like to see the Web closer to the brook.  Discussion followed.

To Do List
Gradation of stone for web
Waivers
Note that the House is to remain Residential
Information on the sign
Downcast lighting
NO outside storage
No motorized vehicles including but not limited to cars or boats to be stored in or out the storage facility
Fence or planting with heights and specifications.

Motion made by Mark Whitehill seconded by Bruce Johnson to continue the case until Dec 15 meeting; all in favor; Motion Passes.

Neil Faiman steps down and Dawn Tuomala is in for Mr. Faiman.  David Ely presented for both entities, a subdivision of 7.19 acres from Pine Hill for a lease for the Center of Anthroposophy Administration and teacher training center and a possible dorm building on the land.  Arthur Auer, representative stated that Bob Todd can’t attend tonight.  They have made changes on the site plan that the Fire chief wanted but they haven’t heard back yet. Chief hasn’t seen the subdivision plan.  Application to DOT has been submitted but not approved yet.  Discussion on the status of the old road shown on the plan.  Stuart Draper stated he thought it was an old road and it is now used as snow mobile trail.  It is used as a hiking trail now known as Pine Hill Path.

Bruce Johnson observed the old highway runs through the middle of the property.  It has nothing to do with the current subdivision.  Also need to address Waivers, Bounds and Line drawing.  Mr. MacMartin stated he didn’t want to have the contours or soils on plan for recording, make a second sheet for these items.  Steve Wagner items are Locus scale, area wet and dry, letter for fire chief and soil boundaries and HISS. Mr. Ely stated that there are no wetlands on the new lot.  Alex suggested that it is noted as all dry.  Waiver for showing the wet and dry on the remainder of the lot.  Waive both lots for HISS survey.  Get a letter from the Chief incorporating the subdivision into his letter.

Mark Whitehill made a motion to waive the locus scale, the wet/dry calculations for lot F-199-1 and waive HISS on both lots and the soil boundaries.  Alex MacMartin seconded; all in favor; Motion Passes.

Mark Whitehill made a motion to accept the application; no discussion; no abutters present; Alex seconded the motion; all in favor; Motion Passes.

To Do List:
On Lot F-19-2 state that it is all dry if that is the request.
Requires a curb cut from the state
A Letter from Fire chief
A second sheet showing the contours and soils (1st sheet without them)
Bruce Johnson is to walk the bounds.  Dave Ely stated the bounds are in.
Final line drawing for the tax map at a 400 scale.

Alex MacMartin made a motion to continue the plan until next month with the previous conditions stated; Mark seconded; all in favor; motion passes.
 

David Ely presented.  Mark Whitehill stated that they need to apply for a Special Exception from the ZBA 5.3.6d and then proceed with the non residential site plan by the planning board.  They can apply to the Zoning Board of Adjustment for the January, 2005 meeting after the Planning Board has given the approval of the subdivision at the December meeting.  Need to come back to the planning board in January when they get the Zoning Board Approval

Motion by Mark Whitehill seconded by Alex MacMartin to continue the hearing until the January 19th, 2005 meeting; all in favor; motions passes.

Dawn Tuomala stepped down.  Letter of authorization was presented by Ms. Tuomala.  Lot F-171 presently adding 0.668 acre lot containing monitoring wells to the existing lot containing gas station and house of 2.397 acres.  Steve questioned waivers and Dawn explained what already exists.  Waiver requested:  Locations of existing septic/ leach fields within 100 feet of property; Calculations of total wet and upland areas; Topography of total parcel; Soil certification by a certified wetland scientist and High Intensity Soil Survey; Location of existing and proposed water, sewer and drainage systems and drainage system; a letter from Fire chief certifying adequate water and emergency access; locations of existing utilities.

Mark Whitehill moved that the waivers be granted, Neil Faiman Seconded.  No discussion; All in Favor; Motion Passed

Motion to accept application was made by Mark Whitehill and seconded by Neil Faiman; All in Favor; Motion Passed.

Discussion bounds have not yet been set.  Need to offset those in the center of the brook.

To Do List
5 monuments to be set
Describe easement for well and 12 foot right-of-way (marked on map.)
Need the line drawing for the tax map.
Matt Fish to walk the bounds when they are set.
Change notes or show ROW.
Provide mylar ready for recording.

Mark Whitehill moved to continue the case to 12/15; Alex MacMartin seconded; all in favor; Motion Passed.

HCRD Fees $26
Town of Wilton NRPC Fees $40.

Increasing size of lot to include the pond entirely on the existing house lot. Waivers requested: Existing buildings; existing utilities; leachfields (6.2e); driveways with 200 (6.2g); area wet and dry (6.3c); Topography (6.3d); soils (6.3f), HIS (6.3g); water & sewer (6.3j), rock outcrops (6.3h), well radii (6.3n);  letter from  fire chief (6.3y); 4,000 SF Reserve Area (6.3o).

General discussion regarding the number of waivers for a lot line adjustment plan and requested that the application be updated to eliminate the need for so many waivers.  Suggested that an asterisk is added on the subdivision check list to identify those items typically waived for a lot line adjustment
.
Mark Whitehill moved that waivers be granted, Alex MacMartin seconded.  All in Favor; Motion Passed

Mark Whitehill moved that application be accepted, Neil Faiman seconded. All in Favor; Motion Passed

Mark Whitehill moved that the approval be conditional after the bounds are walked by Neil Faiman and the mylar is prepared. Bruce Johnson seconded.  All in Favor; Motion Passed.

HCRD Fees $26
Town of Wilton NRPC Fees $40.

Kathy Bean stated that she would like to move her existing store.  She plans on buying one side of the existing store at Putnam’s (the old Maudes Store section).  Fire chief has indicated that all requirements will be the same as they are now.  She will need to replace the wall between the two stores, that doesn’t require a building permit.  She will need to have all new electrical work requiring an electrical permit.  She is going Retail to Retail with no change of use.  She will need a sign application.  She wants to make sure that there is nothing else to do.  Currently she plans to rewire the store to be able to use her new equipment, to paint the walls and fix the floors.  Present plans are for the use of the first floor for now with a future expansion to the basement level.  For the Health Inspector she needs to be up to code for the Deli.  If she doesn’t need to come in for a building permit then she doesn’t need a site plan.  Candy, newspapers & magazines are presently being sold on that side.  Neil Faiman made a motion that it is the sense of board that grocery sales in Putnam’s would not be a change of use.  Mark seconded.  All in Favor.  Motion Passes.

Meeting Adjourned at 10:45 PM

Respectfully submitted,

Dawn Tuomala
Acting Secretary