Members present: Selectmen’s Rep. Jerry Greene, Mark Whitehill, Alec MacMartin, Neil Faiman, Brian Sullivan, Alts. David Holder, Gail Hoar and Dawn Tuomala, acting secretary.

Meeting called to order at 7:31pm by Vice - Chairperson Brian Sullivan.

Agenda shall consist of reviewing the Granite State Notice of Decision and possible zoning changes for the March Ballot.

Alex Mac Martin handed out a sheet that he wants to have included in the Notice of Decision.  The language is to be inserted on Page 4 into section 7. The insert shall be Section 7.0(h)  Depth to Seasonal High Water Table.  Basically the addition recites what the regulations say and what Granite State had represented.  See the hand out for the language.

Jerry Greene made a motion to change the handout by revising the 4 foot elevation to 3 feet and then to add the additional language to the decision.  Mark Whitehill seconded the motion; All in favor;  Motion passed.

Mr. Sullivan seats alternates David Holder in for Bruce Johnson and Gail Hoar in for Matt Fish.

Mr. MacMartin also would like to add a reference from the Conservation Commission regarding Weighting Evidence and Testimony.  The insert is to be on Page 3 after the 1st paragraph under Weighting Evidence and Testimony.  The language is to read “In addition, the Planning Board received testimony from the Town of Wilton Conservation Commission concerning the impact the proposed expansion would have on wildlife and bird life habitat and the impact of the proposed reclamation plan, and testimony from the Wilton Heritage Commission concerning the aesthetic impact of the proposed expansion.”  This language will lay the ground work in terms of aesthetics.

Jerry Greene made a motion to add the additional language.  Mark Whitehill seconded the motion.  All in favor; Motion passed.

Steve Wagner made several suggestions for small wording changes in the document.  Board had much discussion regarding these changes due to the length of time of the project.  Leave what is there because there is no idea what the time frame of the project is going to be.  We only know that it is going to be more than 5 years and it will probably be more than our life time.   One change that was decided upon was on Page 2 the 3rd line down under the “Consideration of the Existing Excavation it should be differ not different.

The draft copy of the Notice of Decision has been sent to Si Little for his review.

Neil Faiman made a list of the changes to be done including:

Changing Several hundred feet to 300 feet.
Change different to Differ significantly
Fix few typos throughout the document
Add the insert of Section 7.0 (h).
Add the insert with the Conservation Commission.
Leave life time but edge it a little.
Mr. MacMartin also wanted to add to the reclamation section on the last line after the words safety hazard “a physical barrier to wild life movement”.
Add page numbers to the bottom of the pages
Date the Notice of Decision as 01-05-05.

Jerry Greene made a Motion to accept the amendments as described to the Notice of Decision and to accept the Notice of Decision as amended.  Mark Whitehill seconded the motion; All in favor; Motion Passed.

Mr. Faiman will send the Notice to Mr. Whitehill who will deliver the original to the Town Hall.

Discussion on the appeal process and when copies will be available for the public.

Brian Sullivan moved to the next item on the agenda the proposed zoning changes.  Mr. MacMartin stated that regarding the proposed changes on excavations it is felt that we will need more research on the wording to ensure the changes that we want.  There is not enough time to do it for this year.  The board wants to approach it the same as the Office Park District was done; to spend a year and look at it thoroughly.  Possibly to create a small subcommittee to get it ready for next year.  Alex MacMartin would be willing to work on it.  Plan ahead for next year, get it all done and then set it aside for next year’s zoning changes.  Mark Whitehill made a motion to Set up an excavation Subcommittee consisting of Neil Faiman and Alex MacMartin to brainstorm.

Resident John Shepardson asked if when going through the Granite State process if any specific problems were found in the regulations.  If they were and they were real specific could they be addressed now or do we need to analyzed it before any changes were made.  Mr. MacMartin stated that they should begin by looking at the Master plan and then look at the regulations.  He stated that just look at the decision and one can see that the regulations encompass the big picture and that there is not a specific sentence that needs to be changed.

Steve Wagner suggested looking at the thresholds and how they can regulate the number and size of pits in town.  Neil Faiman suggested getting into specific regulations regarding blasting etc.

Jerry Greene stated that the Growth Mechanism has been triggered and that any subdivision should be notified.  We can now phase the plans.  The Elementary school capacity was what has triggered the growth mechanism.  They are now over 100% but in checking on the building permits they are not even close to the triggering it.  At the next public meeting the announcement is to be made that the indicators have triggered the Phasing Ordinance.  This will pertain to all Pending and Future subdivisions.

The Planning Board needs to get the CIP started again. 

Neil Faiman has a few definition amendments that could be done this year.  One is the meaning of trips per day we should define it in the ordinance.  Steve Wagner stated that we should use a common standard such as the ASHTO they use a trip as 1 in and 1 out.

Neil Faiman wants to add another definition of accessory use and to use the case law definition.

Neil Faiman also wants to add a Building Code of Appeals Board and revise the Building Code to match the state law.  It now allows anyone to appeal to the Board.  He wants to have the ZBA act as the Building Code of Appeals Board.

Discussion on the hearing times.  Work session is scheduled for next Wed. January 12th and also notice the Meeting on the January 19th for any changes.   The latest date for the final public hearing is January 31st.  February 1st is  the last date for the final form of the zoning changes it to be submitted to the Town Clerk by with no changes.  The final meeting needs to be publish by January 20th 2005.  Include the zoning changes in public notice for the meeting on January 19th.  Post the work session for next Wed. January 12, 2005.

Jerry Greene moved to adjourn Alex MacMartin seconded; all in favor.

Meeting Adjourned at 8:41 PM.

Respectfully submitted,

Dawn Tuomala
Acting Secretary