Members present: Chairperson Matt Fish, Andrew Fairbank, Selectmen’s Rep. Dan Donovan, Alec MacMartin, Alt. David Holder, NRPC Rep. Steve Wagner and Alt. Bill Condra.  Mr. Holder will sit on the Board for Brian Sullivan and Bill Condra for Bruce Johnson’s vacated position.

Move to end of the meeting

Issue of non-compliance of conditional approval.  Ms. Walters will address a letter to Nextel requesting they come before the Board.

Tom Quinn & Dawn Tuomala were present
Normandeau’s letter was read by the chairperson dated July 20, 2005 (see file).
“RE: Quinn Brother Mine Reclamation and Subdivision Plan Review Comments”
signed Richard A. Masters, PE  Ref # 19685

Received $4,000 payment from Tom Quinn to generate the report.
Received subdivision approval from State of N.H.
Discusses sight distance

Mrs. Tuomala discussed how Mr. Quinn would like to take care of the water problems at the site.  The problem area has not been re-seeded this year but that will happen in the fall. Discussed doing some of the work ahead of time and the process.

Discussed the water leaving the sight and if work could begin as soon as possible.  Discussed to show the curve, stone around the culvert, reverse berm with stone and show all checked dams and details on the plan.

Add a note on the plan for a building envelope and building foundation elevation.  Can be put on an as built and file with town hall.

VOTE: Mr. MacMartin made a motion to continue.  Mr. Condra seconded it.
 

The bond is in place for erosion.
VOTE: Mr. MacMartin made a motion to table the existing motion.  David seconded it.  Motion passed.

VOTE: Mr. MacMartin made a motion to accept the application for a reclamation plan.  David Holder seconded it.  Motion pass.

VOTE: Mr. MacMartin made a motion to conditionally approve the reclamation plan subject to the incorporation of the recommendations made in Normandeau Associate’s letter of 7-20-05 under the reclamation plan portion and review, acceptance and confirmation by Normandeau that changes have been properly incorporated on the plan.  The conditional approval is subject to a 60-day review.  Mr. Holder seconded the motion.  Motion unanimously passed.

VOTE: Mr. MacMartin made a motion to continue on the subdivision application.  Mr. Condra seconded the motion.  Motion passed unanimously.
 

Tom Quinn was present.
See file for copy of emergency spill agreement with Cyn Environmental Services.

The chairperson read a letter from Mr. Quinn regarding their process and request for an extension (see file)

See file for letter from Emory and Garrett Groundwater, Inc. to Mr. Herlihy dated July 20, 2005 and signed by Daniel J. Tinkerham and James M. Emery.  Matt Fish read the letter since it just arrived and not reviewed prior to the meeting.  The letter is acceptable to Mr. Quinn.  The Water Commission will review the letter on July 27, 2005 and the Board is welcomed to attend.  The Board asked if their meeting minutes could be forwarded to this Board.

The logbooks will be accessible during the days at two trailers.  It appears that 14 days is the cut off point for temporary equipment.

VOTE: Mr. MacMartin made a motion to continue to next month.  Mr. Donovan seconded the motion.  The motion carried.

VOTE: Mr. MacMartin made a motion to give an extension of time to complete work on the infiltration area until September 15, 2005.  Mr. Donovan seconded it.  Motion passed unanimously.
 

Mr. Donovan stepped off the Board.
Abigail MacFarland was present
See file for letter from Bob Todd to approve June 15, 2005 as new completion date.  Letter dated July 20, 2005.  RE: Wetlands Bureau File #2002-00078, Rt. 101, Wilton.

A change was made to note 14.

Discussed the egress and regress to travel over the roadway.  Mrs. MacFarland said that she has been using that property, which is town property since the 70s, but only now it is an issue.  Mr. MacMartin suggested ways to deal with situation such as an easement, purchase of the land or the town to agree that it be used for this purpose.  Mr. Wagner suggested doing away with the travel and arrows.

Discussed lighting, which Mrs. MacFarland feels is exempt (see note 21), but the Board does not.  It was explained that when changes are made to a building it has to be brought up to code.  Discussed “grandfather” status to the lighting.  Mrs. MacFarland agreed not to turn on the internally lit sign.  It was discussed that the lighting can be brought up to code over time.  The PSNH lights on the pole were discussed.  Mrs. MacFarland will contact PSNH to inquire if they can be changed to downcast lighting.

Mrs. MacFarland questioned if “Veronica’s Scoops” an ice cream stand can be moved to the site and would it be better to have it on the site plan now than to come back later.  It was suggested to show it on the current plan.

VOTE:  Mr. MacMartin made a motion to continue to August 2005.  Mr. Holder seconded the motion.  Motion passed.
Dan Donovan is back on the Board
 

Dawn Tuomala presented for the applicant.
Notice of decision from ZBA. Case # 7/12/02-02, decided Thursday, July 12, 2005.  Dated 1-2-2001 for a variance from the terms of sections 5.2.2 and 3.1.10 of the Wilton Zoning Ordinance has been granted.  For Lot F-32…was read by Mr. Fish  (See file)

See file for a letter from fire department.
See file for letter of authorization from Caroline Chilote and from Mr. Sullivan.

The proposed three-lot subdivision is 2.3 acres in the residential district on Intervale Road and the commercial district in the Rt. 101.  It is NOT within the shoreline protection act.  The ZBA voted on one common driveway, which will be 230 feet long.

Mr. Bragdon felt the common drive could be an issue and felt there could be problems with paving or snow removal and that each lot should own their own private driveway.  Mr. MacMartin replied the only way the ZBA allowed the subdivision to happen is to have a private driveway.  Dave Matthews felt three driveway cuts would be difficult on this road.

Ms. Tuomala has the verbal opinion of the Conservation Commission that they are okay with the plan.  There are no wetlands on the property

Abutter Ken Smith questioned the back lot to be commercial.  It is specified in note 9 and another place that it is commercial

Send certified abutter notice to Ken Smith at 116 Intervale Road. (incorrect address)

VOTE: Mr. MacMartin made a motion to continue.  Mr. Holder seconded the motion.  Motion passed unanimously.

To do list:
-Name for common driveway
-Letter from Sewer Commissioner
-Easement language (give to Carla Walters to be passed along to Attorney Little)
-David Holder to walk the bounds
-Site distance issue to work out
-Field data for drainage calculations
-See BOS regarding off site road improvements and driveway name

Dawn Tuomala submitted a boundary line agreement survey to the town office and new deeds have been drawn up.  The paperwork should go to the assessor and the tax card to be updated.  Dawn presented Kathleen Humphreys and Matt Fish with the paperwork.  Check with Carla Walters to see if this has gone through the process.

See file for easement to the Bragdons property and deed.  The building will be changed from one family to two family dwelling.  ZBA approval was obtained.

Discussed parking concerns and if parking would happen in the setbacks.  The Board requested to add a note to the plan regarding parking and that parking will be outside the setback. Abutter questioned the number of cars allowed.  There are two cars allowed per unit.

Reviewed E-1 article 2 “buildings”.  Add square footage needs to be on the plan.
The applicant will find out the square footage of the studio apartment.

VOTE: Mr. MacMartin made a motion to accept the application.  Mr. Donovan seconded.  Motion passed unanimously.

VOTE: Mr. MacMartin made a motion to conditionally approve the plan subject to a note added to the plan that no parking is allowed in the front or side setbacks and verification that the studio apartment is 500 sq. foot or larger and to be determined by the building inspector.  Mr. Donovan seconded the motion.  Motion passed unanimously.

The applicant will return five copies of the plan to the town plus the number of copies the applicant needs signed.

Bill Keefe was present to represent Souhegan Wood Products.  Randy Dunn and Jessie Martin were present.

The applicant wants to install a new silo and had questions regarding if they could put it in the cinder block building.  The new silo will reduce dust and noise plus it will look better. The plant is a 500-foot long building and the proposal will change of about 2% of the plant.

The requirement of a site plan was discussed. Section 6.72.43 was reviewed and it states “any changes …that changes the outward appearance”, would require a site plan.  Mr. Wagner discussed a possible “as-built” plan to be submitted and a site plan provided over time.  The Board wants to see what is going on in the building for fire and safety issues and so forth.

Mr. Keefe stated that the Board has taken on too much jurisdiction over matters.

The applicant will return with an in-house designed plan that shows the footprint of the building, parking and the site.

VOTE: Mr. MacMartin made a motion to deny the sign application to the fact does not comply with the sign ordinance due to its size.  Mr. Holder seconded the motion.  Motion carried.

Mr. Fish discussed the time involved to act as chairperson and recommends that it be a paid position or a part time staff person takes on more responsibility.  Mr. Fish will write up a job description.

Budget items to address:
Computer for the Boards to use for meetings
Pay for chairperson
It was questioned if the Planning Board could return 10% of their budget back to the town and could the Board chip in money for their natural resources maps.  (put Steve Shae in touch with Spencer Brookes)

Mr. Wagner informed the Board that they are nearing the end of their budget for this coming year for NRPC services.  He asked how the Board would like to continue.

Fall Planning & Zoning Conference
Sat., Nov. 5, 2005
For planning and zoning basics
Advanced planning and zoning topics
Transportation planning and land use
If a board member wants to attend contact the town office.

Discussed that Monadnock Survey is locating the test pits for the Water Commission plus they are also representing Quinn Brothers.  Is this a conflict?

Discussed major and minor site plans.  Steve Wagner had handouts.

Steve Wagner talked about updated land use and wanted the town to review the maps NRPC generated.  The maps are existing maps.  Do the parcels first.

The Sept. meeting will be one hour earlier so the Board can meet with NRPC.  Meet at 6:30pm at town hall.

Mr. Wagner provided regulation changes to consider.  Driveway changes.

VOTE: Mr. Donovan made a motion to adjourn at 11:27pm.  Mr. MacMartin seconded the motion.  Motion passed.

Respectfully submitted,

Kathleen Humphreys