DATE:  September 12, 2005
TIME:  7:00 p.m.
PLACE: Wilton Town Office
Present: Chairman Jerry Greene, Dan Donovan, David Glines, Carla Walter, Police Chief Brent Hautanen, Steven Elliot, Stanley Schultz, Dawn Tuomala, Ingrid Howard, Deb Ducharme, Patti Amadon, Denise Danielle DeFelice, Harland Savage, Jr., and Al Stevens

Chairman Greene called the meeting to order at 7:00 p.m.

1.) Mr. Steve Elliot appeared before the board to discuss the School Road to the Co-op school. Steve assured the board improvements have been made on the road. There was no further discussion on the matter.

2.) Ms. Dawn Tuomala appeared before the board to discuss the status of Carnival Hill. She noted the final application of hydro seed has been placed on the field today. The remaining side slopes have been seeded and matting placed where necessary. At this time mulch was not used with the spreading of the seed. It is understood that any areas of the field that do not have proper germination will be re-seeded and mulched. The weeds have been cut from the area adjacent to the ROW that had not previously been seeded. The rocks have been removed and the slopes have been properly hydro seeded. The steep slopes will need to be watched for any erosion and dealt with appropriately. It is recommended that the field be fertilized in about 3 weeks to help the seed.

PSNH had determined that since the new pole is in Milford an application needed to be made with the Milford Building Inspector. The necessary papers have been filed with the Town of Milford. The Building Inspector will view the site on Thursday and then give PSNH the orders to go ahead. Until permanent power is brought into the field, members of the WJAA are to bring in a generator and water twice a day.

The WJAA has been receiving bids for fencing around the fields. The detention pond in Milford that supplies the water for the irrigation system is much deeper than it was originally planned. Per the board’s concern about fencing around the pond, Dawn told the WJAA to have this area include with and part of their fencing estimate.

The Wash Well Company has completed their work installing the pump and line to the irrigation system. They have submitted a bill in the amount of $4,765. This amount should be $4,115 because $650 was previously paid on the account. The pump and line appear to be working fine.

There has once again been damage done by four wheelers. So far the damage is minor and has only been in the ditch line alone the north east corner of the property. In addition, several concrete blocks placed temporarily at the entrances to the field itself. After the grass has been established, than these barriers may be removed. The metal entrance gate is presently only secured with a nut and bolt, and should remain closed.

The irrigation system by Anrik Irrigation Inc. has been installed. They submitted a bill in the amount of $10,400. After they had installed the system but before they tested it, the field was raked. Joe from Wheeler’s company said that they had to go back after the irrigation and properly compact the ditches.  When the system was initiated, it appeared that there were approximately 4 to 5 heads that did not operate properly. People from Anrik Irrigation did not show up for the initial testing. The Wash Well people were there and stated that they would return when the final power was hooked up to make sure everything was working properly.

Anrik Irrigation showed up several days later and they replaced 10 heads. They have submitted an additional bill for the heads and the time involved. In their original estimate, they had submitted a price to winterize the system. The board decided to hold payment of this invoice later.

Lastly, and most importantly now that the field is in place a maintenance program needs to be set up for several different items. Some of the items at this time are:

• The spring startup and the winterizing of the irrigation and pump lines.
• The mowing for the side slopes.
• The mowing, fertilization etc. of the field itself.

Mr. Glines noted his concern with the handicap area. Dawn agreed to monitor the area closely. Mr. Glines also asked that ATV signs be placed on the four corners of the parcel to ensure snowmobiles will not ruin the work performed this fall. Ms. Tuomala agreed. Mr. Glines asked Ms. Walter to talk to Steve Elliot to purchase signs. Chairman Greene asked that Steve Elliot write a written maintenance plan and winterization plan. The Board thanked Ms. Tuomala for her time. There was no further discussion on the matter.

3.) At 7:28 Chairman Greene adjourned the regular meeting and called a non-public meeting per RSA 91-A:3,II(a) and RSA 91-A:3,II(b)

4.) The regular meeting was called to re-open at 7:37 p.m.

5.) Police Chief Brent Hautenan appeared before the board to discuss several issues.

a.) Overtime regulations while on vacation needs to be revised. The board agreed that Brent could prepare a draft revision.
 
b.) Peterborough has contacted the department for possible detail at $38.00. Brent would like the officers to take advantage of this on their personal time. The board agreed.

c.) The 1999 cruiser has been sold to Fleetmaster however; the lightbar was not included in the original bid. The board agreed to sell the lightbar to a firefighter as longs the lights are changed from blue to red.

d.) Looking to study lease vs. purchase of cruisers with a hope that the lease would allow to purchase cars sooner than we currently are to reduce maintenance costs and to ensure the cars are properly fitted. The board asked that to look into Hillsborough Ford.

e.) Brent requested a copy of the ordinances that passed recently on the roads.

Mr. Hautanen thanked the board for their time. There was no further discussion on the matters.

6.) Mr. Harland Savage, Jr., and Alan Preston appeared before the board to discuss the bridge at Frye Mill and its deteriorating condition. They noted that the truckers will not cross the bridge anymore and if they could get on the repair bridge list. The board reminded Mr. Savage and Mr. Preston that it could take 3 years to get to the top of the list. It was decided they should contact Steve Elliot on the procedure to be put on the list. In the meantime, a forester was out to view the bridge and suggested placing piers to reinforce the footings as temporary measure to get the logs across the road, which is their main reason for the repairs. The board stated they would need the approval of Robert Barry from the State and suggested two options:

a.) Get Mr. Barry and the forester to agree to a proposal.
b.) Go up the Class 6 road by Al Preston house or all the way out.

The board concluded the town would contact the forester to work with Mr. Barry. There was no further discussion on the matter.

7.) The board concluded the Heritage Commission needs to be contacted to fix/repair the wooden historical signs by Davisville and Burton Highway. Mr. Savage thanked the board for their input. There was no further discussion on the matter.

8.) Mr. Glines requested the schedules for the Heritage Commission and Ambulance Committee Meetings. Ms. Walter agrees to provide.

9.) Mr. Stanley Schultz appeared before the board to inform them the Milford Selectmen has asked for a complete financial audit of MACC Base by December 29, 2005. He further noted there is approximately $52K in surplus and MACC Base was hoping to fund the audit with this surplus money.

Stanley also mentioned that Milford’s WasteWater Treatment were proposing another sludge building which could cost another $80K for Wilton. Attorney Little had confirmed the town was not obligated to pay as it was not in the original contract, which does have another 5 years on it. Stanley agreed to keep the board informed of the project.

Stanley concluded by informing the board that Steve Elliot had authorized the shut off two alarms at the pump station and that it cost $500.00 to re-connect them.

There was no further discussion on the matters. Mr. Schultz thanked the board for their time.

10.)  A MOTION was made by Chairman Greene, and SECONDED by David Glines to appoint Mr. Dan Donovan as Chairman of the Board of Selectmen for the next 6 months.

2 ayes; motion carried.

11.) Mr. Glines asked Ms. Walter to ensure that the Odd Fellow’s new owners will pay taxes before applying for abatement. Ms. Walter agreed to forward the information to the Tax Collector.

12.) Mr. Glines asked where the computer and monitors go in the Recycling Center. It was determined that a private contractor takes them off site.

13.) Mr. Glines asked that an Emergency meeting be scheduled for October 13, or October 20 and for Ms. Arn to contact the proper attendees. Ms. Walter agreed to forward the information to Ms. Arn.

14.) Mr. Glines asked that a formal discussion take place regarding the precedent for snow plowing, sand and salt at the next meeting. Ms. Walter agreed to be put on the September 26, 2005 meeting.

15.) The Board reviewed and signed minutes, payroll, bills, and correspondence.

16.) A MOTION was made by Chairman Donovan and SECONDED by Jerry Greene to grant an abatement to the Ducharme’s property tax in the amount of approximately $400. 3 ayes; motion carried.

17.) A MOTION was made by Jerry Greene and SECONDED by Chairman Donovan to adjourn the meeting. 3 ayes; motion carried.

The meeting was adjourned at 9:23 p.m.
 
Minutes respectfully submitted by Carla J. Walter